Emergency Response Offshore - Are you prepared?

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Effective emergency planning is dependent on prior preparation. Emergency plans should be developed in collaboration with emergency responders, neighboring offshore installations and based on HSE standards. The utilization of “area” response plans may prove to be a suitable and effective way to manage emergencies in a wider group of installations. However, these plans can only be produced through the sharing of information, a collective understanding of risk exposure, and the level of mutual support required.

The life phases of an emergency

To truly grasp the importance of command and control in emergency situations, we must first examine a complex offshore incident. These situations can unfold rapidly or slowly over the course of hours, and involve numerous parties. While the principles of incident response - including command, control, and alerting - remain constant, major incidents may require some steps to be skipped.

When faced with unexpected incidents, the first instinct is to save lives. However, it's important not to ignore the crucial step of alerting emergency services. Those who may be called to respond in an emergency should be trained to assess, communicate and triage effectively.

The Uncertainty Phase

The Uncertainty Phase denotes a situation where the safety of an aircraft, marine vessel, or the individuals aboard them is uncertain. An offshore renewable example could be a Service Operation Vessel experiencing power loss while anchored with a worsening weather forecast. By declaring an Uncertainty, emergency services can adjust their readiness level and begin planning for a potential incident without committing resources. It should be noted that SAR resources will not be deployed during the Uncertainty Phase.

The Alert Phase

In the Alert Phase, also known as declaring a PAN (or PAN-PAN), there is a sense of unease regarding the safety of an offshore structure, aircraft, or marine vessel and its occupants. Emergency assets may be dispatched to the area as a precautionary measure if there is a possibility that the situation may worsen. For instance, a Crew Transfer Vessel that is taking on water but is thought to be under pump control. SAR resources may be called upon if the situation has the potential to escalate to the Distress phase.

The Distress Phase

The Distress Phase, also referred to as a MAYDAY call, is initiated when there is a high level of certainty that a vessel, aircraft or person is in grave and immediate danger, and requires urgent assistance. An immediate proportional response will be activated depending on the number of people at risk and the level of danger they are exposed to.

As an incident unfolds, the master, aircraft captain, or Duty Holder's representative may upgrade or downgrade the Emergency Phase in consultation with the Search and Rescue Mission Coordinator (SMC). However, it is the responsibility of the SMC to keep all participating and responding units informed of the relevant Emergency Phase.

An incident can begin in various ways, such as through visual observation of an explosion or by noticing the absence of a regular activity, like a missed radio call. It can also be triggered by an automated alert, such as a Personal Locator Beacon activation signaling someone in the water.

In an emergency situation, Emergency Position Indicating Radio Beacons (EPIRB) and Personal Locator Beacons (PLB) can be a lifesaver. These beacons can send out a distress signal that can be detected by satellites, and pinpointed by vessels or aircraft equipped with direction finders. The emergency transmission can also include GPS coordinates, which can greatly assist SAR services in preparing for and executing a rescue mission. The best part is that these beacons can work without any human interaction, making them an essential tool for offshore renewable operations.

To ensure the effectiveness of emergency beacons, it is crucial to register them and keep their information up to date. Operators looking to purchase such beacons should seek advice on current requirements from the MCA as a first step.

Learn more about HSE standards in the North Sea ...

Alerting Procedures

When reaching out to HM Coastguard, be sure to provide comprehensive details such as:

Identity of casualty (name of installation, I.D. number, call sign, flag state, ...)
Description of casualty (physical description, owner /charterer, cargo carried, turbine status e.g. operational, blades feathered and pinned)
Position (Latitude/longitude + range and bearing from land or sea mark reference point e.g. ‘5 miles northwest of Richmond watchtower’)
Situation (type of message, e.g. distress / urgency, date / time, nature of distress / urgency, perceived threat to installation / life / limb e.g. fire, collision, medical)
Number of individuals at risk and their whereabouts
If assistance required
Sea state and weather on scene
Initial actions taken
Site Operations Manager’s intentions
Available on-scene resources
Status of helicopter facilities

Learn more about Crew Companion, an emergency response system monitoring your crew...

It is crucial to contact HM Coastguard as soon as an incident occurs, even if assistance is not immediately required. Early alerting enables them to monitor the situation and provide support when necessary. Delaying until the situation worsens could cause a needless delay in SAR units arriving on the scene.

During an incident where national assistance has been requested by the Duty Holder and/or a Distress or Urgency situation is declared, national SAR assets or vessels responding under SOLAS obligations will most likely find themselves operating alongside assets provided by the site. Those assets will be coordinated at the scene of the incident in accordance with the following roles:

Search and Rescue Mission Coordinator

In the event of an actual or perceived emergency situation, the Search and Rescue Mission Co-ordinator (SMC) takes charge of coordinating the response effort. According to IAMSAR guidelines, every incident must have a designated SMC. For offshore renewables incidents, the coordinating HM Coastguard Operations Centre assigns a designated officer as the SMC.

The Search and Rescue Mission Co-ordinator (SMC) plays a critical role in coordinating the response effort, gathering crucial information such as available assets and weather conditions on scene. Working closely with those in distress and emergency responders, the SMC determines the most effective rescue plan for each unique emergency. With regular updates on the progress of the SAR plan, all stakeholders and involved parties can ensure a cohesive and coordinated response, ultimately leading to the safety and well-being of those in need.

In case of prolonged incidents, the Search and Rescue Mission Coordinator (SMC) may transfer their role to another designated officer, and such handovers will be documented. Additionally, the SMC is responsible for appointing or confirming the roles of the On Scene Coordinator (OSC) and/or Aircraft Coordinator (ACO). The OSC is a designated individual who is responsible for coordinating search and rescue operations within a specific area.

The On Scene Coordinator (OSC) plays a vital role in executing the SMC's emergency response plan on-site. They are appointed by the SMC in incidents that require coordination of multiple resources, are complex, or extend over a long duration. The OSC coordinates available resources, relays the SMC's instructions to all units, and serves as a communication link between all involved parties. Additionally, the OSC provides regular situation reports (SITREPS) to the SMC on offshore incident progress.

The On Scene Coordinator (OSC) is typically assumed by the first competent asset that arrives at the scene or is already present. However, this should be confirmed with the SMC as soon as possible. In cases where a more suitable asset is available, such as a nearby vessel or installation, the SMC may appoint them instead. It is crucial for the SMC to inform all participants of the appointment of the OSC and their identity as soon as possible, and any subsequent changes should also be communicated. Any large asset within the site, such as a hotel ship, Service Operation Vessel, or manned platform, can potentially take on the role of OSC and should be well-versed in their responsibilities.

Learn here more about Emergency Response Software...

Aircraft Co-ordinator (ACO)

The Aircraft Coordinator (ACO) is responsible for coordinating the activities of multiple aircraft SAR operations in support of the SMC and OSC. In the case that two or more aircraft are expected to respond to the incident, the ACO will be appointed. The main objective of the ACO is to ensure the safe and effective management of responding aircraft.

While the Search and Rescue Mission Coordinator (SMC) is responsible for appointing the Aircraft Coordinator (ACO), there may be cases where the responsibility is delegated to the UK ARCC after discussion. Nonetheless, the SMC must promptly inform all participants of the appointment and identity of the ACO, as well as any changes to the role. The ACO is crucial in ensuring the safe and effective management of responding aircraft in support of the SMC and On Scene Coordinator (OSC).

Duty Holder Command, Control & Coordination Arrangements

In establishing an effective emergency response organisation, Principal Duty Holders should take the following points into account:

It is crucial for a Principal Duty Holder to appoint one person with clear authority to take charge of the emergency response and make decisions. This ensures a coordinated and effective response to any emergency situation.
It is essential for those in the command structure to have clearly defined roles and responsibilities that are easily understood to ensure a coordinated and effective response to any emergency situation.
It is imperative for the emergency response organization to have contingency plans in place for instances where primary personnel are not present or inaccessible.
Each member of the emergency response team must possess the necessary skills and expertise to fulfill their role effectively and efficiently. Demonstrating their capabilities is crucial in ensuring a coordinated and successful response to any emergency situation.

FAQs

What is an offshore emergency?

An offshore emergency is an unexpected event, such as an accident or natural disaster, that takes place in an offshore environment, such as a sea platform, that requires immediate response and evacuation.

What should I do in the event of an offshore emergency?

In the event of an offshore emergency, you should follow the safety procedures outlined by your employer and local authority. This may include evacuating the area, raising the alarm and informing emergency services.

How can I prepare for an offshore emergency?

You can prepare for an offshore emergency by familiarizing yourself with safety procedures and making sure you have the necessary safety equipment. Additionally, regularly practicing emergency drills is essential for staying prepared.

Takeaway

Offshore installations are exposed to a range of risks and threats, so it is essential for operators to put in place robust emergency procedures to ensure the safe execution of their operations. An effective emergency response organisation must be established with clearly defined roles and responsibilities, contingency plans in place, and personnel trained in the required skills and expertise necessary for their role. This will enable an organised, professional, and successful response to any emergency situation. By investing time in creating well-structured emergency procedures, operators can be confident that they are prepared for whatever may come their way.